Constitution of Parkfield & Headstone Cricket Club
Title
The Club shall be called Parkfield & Headstone Cricket Club (members of Parkfield Sports Club), hereafter to be referred to as “the Club” and shall be affiliated to the CCC, HCCA & MCB, playing in the Saracens Hertfordshire Cricket League.
Aims and Objectives
To foster and promote the sport of Cricket at all levels within the community and within the sport, providing opportunities for recreation, coaching and competition.
To provide a duty of care to all members of the Club.
Membership
Membership of the Club shall consist of Officers of the club and members.
Membership of the Club shall be open to any person completing a membership application form and paying the relevant subscription fees as determined by the Annual General Meeting of the Club members.
There shall be 5 classes of membership available. These are:
Full Member
Student Member
Social Member
Vice-President – invited by members of the Club, ratified by the General Committee
Junior Member (U18) – no voting rights
All members will be subject to the regulations of the constitution and, by joining the Club, will be deemed to accept these regulations and the Club’s code of conduct
Officers
The officers of the club shall be some or all of the following:
President
Executive Officers
Chairman
Secretary
Treasurer
Child Welfare Officer
Fixtures Secretary
Membership Secretary
Team Secretary
Social Secretary
Equipment Secretary
Press Officer
Election of Officers
All Officers shall be elected at the Annual General Meeting of the Club, from, and by, the members of the Club.
All Officers are elected for a period 1 year, but may be re-elected to the same office or another office the following year.
General Committee
The affairs of the Club shall be conducted by a General Committee comprising of the Executive Officers of the Club and 2 other members elected from, and by, the members of the Club. Only these members of the General Committee shall be entitled to vote at General Committees.
The General Committee will be convened by the Secretary and shall meet at agreed intervals and not less than 4 times per year.
The quorum required for business to be agreed at General Committees shall be 5.
The duties of the General Committee shall be:
a To control the affairs of the Club on behalf of the members.
b To keep accurate accounts of the finances of the Club through the Treasurer. These should be available for reasonable inspection by members and should be audited before every Annual General Meeting. The Club shall maintain a bank current account and the following Officers shall be authorised to sign club cheques: two from the Chairman, Treasurer and Secretary.
c To co-opt additional members of the Committee as the Committee feel this is necessary. Co-opted members shall be entitled to a vote on the Committee.
d To make decisions on the basis of a simple majority vote. In the case of equal votes, the Chairman shall be entitled to an additional casting vote.
(following clause added 2009)
Cricket Sub-Committee
Playing issues will be discussed and dealt with by a Cricket Sub-Committee.
Membership of the sub-committee will be the team captains, vice captains and a nominated representative of the General Committee.
Duties of the sub-committee
a to consider and resolve selection issues in support of the Selection Policy document agreed by the General Committee, including movement between teams, non-selection of available members and selection of guests/non-members
b to support the work of the Team Secretary by advising him in good time of player availability and preferences
c to organise and support player practice and training
d to be the focal point for advertising for and recruitment of new players
e to motivate players to participate in club activities, including fund raising and social events
f to encourage players to pay their subscriptions and match fees on time, and chase those who don’t.
g to resolve any other playing concerns or issues, excluding breaches of discipline and direct expenditure of Club funds, but noting that any issues which relate to club policy or finance will be escalated to the General Committee for a binding decision
General Meetings
The Annual General Meeting of the Club shall be held no later than the end of March the following
year. 21 clear days written notice shall be given to members of the Annual General Meeting by circulating a copy of the notice to every member at their home address and posting the notice on the Club Notice Board. Members must advise the Secretary in writing of any other business to be moved at the Annual General Meeting at least 14 days before a meeting. The Secretary shall circulate or give notice of the agenda for the meeting to members not less than 7 days before the meeting by email and post.
The business of the Annual General Meeting shall be to:
a Confirm the minutes of the previous Annual General Meeting and any General Meetings held since the last Annual General Meeting
b Receive the audited accounts of the year from the Treasurer
c Receive the annual report of the Committee from the Secretary
d Elect an Auditor
e Elect the Officers of the Club
f Review club subscription rates and agree them for the forthcoming year
g Transact such other business received in writing by the Secretary from members 14 days prior to the meeting and included on the agenda
Special General Meetings may be convened by the General Committee or on receipt by the Secretary of a request in writing from not less than 5 members of the Club.
At least 21 days notice of the meeting shall be given.
Nominations from candidates for election of Officers shall be made in writing to the Secretary at least 14 days in advance of the Annual General Meeting date. Nominations can only be made by a member and must be seconded by another member.
At all General Meetings, the Chair will be taken by the Chairman or, in their absence, by a deputy
appointed by the Club, or by members attending the Meeting.
Decisions made at a General Meeting shall be by a simple majority vote from those members attending the Meeting. In the event of equal votes, the Chairman shall be entitled to an additional casting vote.
A quorum for a General Meeting shall be 5 Members and 5 Officers of the Club including 2 from the Chairman, Secretary and Treasurer.
Each member of the Club shall be entitled to one vote at General Meetings.
Alterations to The Constitution
Any proposed alterations to the Club Constitution may only be considered at an Annual or Special General Meeting, convened with the required written notice of the proposal. Any alteration or amendment must be proposed by a member of the Club and seconded by another member. Such alterations shall be passed if supported by not less than two-thirds of those members present at the Meeting , assuming that a quorum has been achieved.
Finance
All club monies shall be banked in an account in the name of the club
The Treasurer will be responsible for the finance of the club
The financial year will end on 31st October
The Treasurer will present an audited statement of annual accounts at the AGM
Any cheques drawn against club funds should hold the signatures of two from the Chairman, Treasurer and Secretary.
Discipline and Appeal
All complaints regarding the behaviour of members shall be lodged in writing with the Secretary.
The General Committee will meet to hear complaints within 14 days of a complaint being lodged. The General Committee has the power to take appropriate disciplinary action, including termination of membership.
The outcome of the disciplinary hearing shall be put in writing to the person who lodged the complaint and the member against whom the complaint was made within 7 days following the hearing.
There shall be a right of appeal to the General Committee following disciplinary action being given. The General Committee shall consider the appeal within 7 days of the Secretary receiving the appeal.
Dissolution
If at any General Meeting of the Club, a resolution be passed calling for the dissolution of the Club, the Secretary shall immediately convene a Special General Meeting of the Club to be held not less than one month thereafter to discuss and vote on the resolution.
If at that Special Meeting, the resolution is carried by at least two-thirds of the members present at the meeting, the General Committee shall thereupon, or at such date as have been specified in the resolution, proceed to realise the assets of the Club and discharge all debts and liabilities of the Club.
After discharging all debts and liabilities of the Club, the remaining assets shall not be paid or distributed amongst the members of the Club, but shall be given or transferred to another voluntary cricket organisation in the area having objects similar to those of the Club.
Declaration
Parkfield & Headstone Cricket Club hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.
SIGNED (Chairman)
DATE
SIGNED (Secretary)